Our Process: Contract to Close Solutions
Our Contract-to-Close service streamlines the journey from a signed agreement to a successful closing. We manage all aspects of the transaction, including tracking deadlines, coordinating with all parties involved, ensuring compliance with contract requirements, and handling documentation with precision. From scheduling inspections and appraisals to facilitating communication between buyers, sellers, lenders, and title companies, we oversee every detail. Our goal is to ensure a seamless process that keeps transactions on track, reduces stress, and allows agents to focus on delivering exceptional service to their clients.
Steps in the Contract-to-Close Process
Contract Review
- Carefully review the executed contract to confirm all terms, conditions, and deadlines are clear and understood.
- Verify accuracy and completeness of the contract, addenda, and disclosures.
- Identify key dates, such as inspection, financing, and closing deadlines.
Communication Initiation
- Establish communication with all parties involved, including the buyer’s and seller’s agents, lenders, title companies, and inspectors.
- Share a timeline of critical dates and tasks to ensure everyone is aligned.
Earnest Money Deposit
- Confirm the earnest money deposit has been made within the required timeframe and provide receipt documentation.
Inspection Coordination
- Schedule property inspections, appraisals, and other required evaluations.
- Notify clients of inspection timelines and ensure inspection reports are delivered and reviewed promptly.
- Assist in resolving any issues identified during the inspection process, such as repairs or credits.
Financing and Appraisal Management
- Follow up with lenders to ensure loan applications and approvals remain on schedule.
- Coordinate with appraisers to ensure appraisals are completed on time and meet contract requirements.
- Address appraisal disputes or shortfalls if necessary.
Title and Escrow Coordination
- Work closely with the title company to ensure a clear title and timely delivery of the title commitment.
- Confirm escrow is opened and all documents are handled efficiently.
Document Preparation and Compliance
- Ensure all required documents, including disclosures, amendments, and inspection reports, are completed and submitted accurately.
- Review documents for compliance with brokerage and legal standards.
Contingency Tracking
- Monitor contract contingencies such as inspection, financing, and appraisal deadlines.
- Notify all parties of upcoming deadlines and assist in securing necessary approvals or extensions.
Final Walkthrough Coordination
- Schedule the final walkthrough to confirm the property is in agreed-upon condition.
- Address any last-minute concerns or issues that arise during the walkthrough.
Closing Preparation
- Confirm all closing documents are accurate and ready for signature.
- Verify final numbers, including closing costs and any prorated fees, with the lender and title company.
- Communicate final details and instructions with the client to prepare them for closing day.
Closing Day Management
- Ensure all parties are present and documents are signed on closing day.
- Verify the transaction has funded and recorded properly.
- Provide confirmation to clients and deliver closing packets for their records.
Post-Closing Follow-Up
- Confirm the transfer of keys and possession.
- Assist clients with any post-closing questions or issues.
- File and organize all documents to maintain compliance and finalize the transaction.
What you do
- Provide Fully Executed Contract
- Complete Contract Submission on our website
- Attend any In-Person events (Inspections, Appraisals, Final Walk-throughs, Closings, Etc.)
- Negotiate any Repairs, Price Changes or Other Changes to the Terms of the Contract
- Recommend Vendors as Needed to Your Clients
- Advise Clients on Major Choices/Decisions during Transaction
- Follow Deadlines, Documents, and Answer Questions during our "After Hours" (anything outside our normal Mon-Fri / 9 am-5 pm availability)
- Always Copy and Request that TC is copied on Correspondence Ensure TC is Up to Date on Any Missed Communication, Date Changes or Information from all parties
Let's Get Started Why you need us
Did you know that the average agent spends 15-20 hours per transaction managing the entire contract-to-close process? If you're handling five transactions a month, that's 75 hours of your time tied up in administrative work. Imagine reclaiming those hours to focus on growing your business, closing more deals, and providing top-notch service to your clients. Partner with me, and I'll handle the details, so you can focus on what you do best—taking your real estate career to the next level.